Publications and Collections Assistant

  • Program stream: Young Canada Works in Heritage Organizations
  • Job title: Publications and Collections Assistant
  • Organization name: Prefix Institute of Contemporary Art, Inc.
  • Job location: Toronto, Ontario
  • Length of assignment: 2019-06-03 to 2019-08-30 (12.57 weeks)
  • Hourly wage: $16.00

Prefix Institute of Contemporary Art is seeking a full-time employee for the position of Publications and Collections Assistant.

Founded in 1999 and based in Toronto, Prefix is a public art gallery that fosters the appreciation and understanding of contemporary photo, media and digital art. Internationally recognized for the publication of Prefix Photo magazine, the organization also mounts exhibitions in its visual, audio and surround art galleries, circulates travelling shows, maintains a public reference library and presents a broad range of public programmes, including an annual speakers series. With its state-of-the-art facility in the heart of Toronto’s arts community at 401 Richmond West, Prefix provides its staff with the opportunity to participate in an exciting, growing organization in a dynamic arts environment.

The Publications and Collections Assistant is responsible for two key aspects of the organization’s activities. The first area consists of conducting a review of the library collection and catalogue in order to propose initiatives that will facilitate access to this specialized collection. The second involves assisting with the production, circulation and promotion of Prefix’s publications. Applicants with education or experience in only one of these areas are nonetheless encouraged to apply, as Prefix will provide training to the successful candidate, as needed. The Publications and Circulation Assistant works with all members of the Prefix team and reports to the Director.

Prefix is an equal opportunity employer and encourages applications from all qualified candidates.

The successful candidate will possess the following attributes:

– superior planning and organizational skills

– excellent verbal and written communication skills

– computer literacy (MAC environment)

– motivated, outgoing and self-directed

– ability to work cooperatively in an open-concept office

– responsible and reliable

Additional assets include:

– education and/or experience in arts administration, publishing or library sciences

– knowledge of contemporary art

– fluency in French


A student may be eligible for employment if they:

- are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible)

- are legally entitled to work in Canada

- will be between 16 and 30 years of age at the start of employment

- are willing to commit to the full duration of the work assignment

- will not have another full-time job (over 30 hours a week) during the Young Canada Works (YCW) work assignment

- have been a full-time high school, college, CEGEP or university student (as defined by their educational institution) in the semester preceding the YCW work assignment; and intend to return to full-time studies in the semester following the YCW work assignment.

Note: Priority will be given to students who have not previously participated in a summer work experience program.

The Publications Assistant is a full-time employee in a thirteen-week contract position. The position requires 35 hours per week, with occasional evenings and Saturdays. The wage is $16.00 per hour.

To apply, please forward your cover letter and résumé, to the attention of the Search Committee, by e-mail to with the subject line 'YCW Publications and Collections Assistant Position', or through the Young Canada Works website.

Deadline: Thursday May 16, 2019, 11:59 PM. Start date: June 3, 2019.

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