Digitization Assistant

  • Program stream: Young Canada Works in Heritage Organizations
  • Job title: Digitization Assistant
  • Organization name: Toronto's First Post Office
  • Job location: Toronto, Ontario
  • Length of assignment: 2019-06-24 to 2019-08-30 (10 weeks)
  • Hourly wage: $14.00

Toronto's First Post Office is hiring a Digitization Assistant (Summer Student).

This project offers the student the opportunity, with ample supervision and support, to experience and take responsibility for the creation of digital photographic records of museum objects. They will assist in the creation of new policies and procedures, and put these into practice through this project. While this is the main objective of this project, they will also gain experience in updating written and digital documentation including transcription of archival holdings, accession records, and condition reports. The student will gain experience with many different kinds of museum objects, and the opportunity to use their skills in a museum environment. They will also work closely with and under the supervision of the Curator to develop the digitization process.

Duration: June 24, 2019 - August 30, 2019

37.5 hours per week

Application Deadline: June 7, 2019

The successful candidate will:

- be a full-time university or college student who is currently enrolled in a degree or diploma program

- be proficient in Microsoft Office Suite and be familiar with Adobe Creative Suite

- have excellent written and oral communication skills

- work effectively both independently and collaborating with others

- be able to lift and carry boxes weighing up to 30 lbs.

- have knowledge of Canadian history, or a desire to learn more

- have an interest in the material history of Canada


- become familiar with Toronto's First Post Offices policies, procedures, and record-keeping

- accession objects into the collection, including ensuring that files are complete with regards to documentation, cataloging, numbering objects, and creating storage

- research and collect information on current best practice for the documentation of museum objects

- write a draft document describing these procedures

- according to these procedures, photograph, scan, or otherwise create a digital record of the museum's archival collection, and other museum objects

- test and adapt the draft document

- participate in networking and training opportunities while working at Toronto's First Post Office, such as staff meetings and museum events

- produce a final draft procedural document, to be used by Toronto's First Post Office staff going forward

Toronto's First Post Office is committed to supporting a diverse environment and seeks candidates from underrepresented communities. LGBTQ2+, Indigenous, people of colour, people with a disability, and new Canadians are encouraged to apply.

To apply:

- submit a C.V. and cover letter to kat@tos1stpo.com by June 7, 2019. Please quote the job title in the subject line.

- applicants must be YCW eligible. Please outline your eligibility under Young Canada Works in your cover letter.


Toronto's First Post Office is an incorporated non-profit museum and National Historic Site,

administered by the Town of York Historical Society, situated on its original site and within its original

walls. Toronto’s First Post Office was built in 1833 and, as the only post office in Toronto, served the

rapidly growing city until 1839. Today, it is the only remaining example of a British North American post

office still in operation, the only interpretive centre for the original Town of York, and welcomes visitors

from all over the world.