Managerial Assistant and Workshop Facilitator

Posted on:: 2025-08-18 5:52:22 p.m.
Program stream:: Young Canada Works at Building Careers in Heritage
Job title:: Managerial Assistant and Workshop Facilitator
Organization name:: Art City
Job location:: Winnipeg, Manitoba
Length of assignment:: 2025-09-01 to 2026-03-31 (30 weeks)
Hourly wage:: $21.30

Annually Art City provides thousands of Winnipeg children, youth and adults with free high-quality art programs. The Managerial Assistant and Workshop Facilitator will gain a wide range of skills including administrative experience and hands on art workshop facilitation. This position is perfect for a candidate looking to explore careers in arts administration or art instruction. Upon completing the position, the candidate will have gained experience working in the office of a non-profit; assisting management in program development and implementation; working with staff and guest artists to deliver art workshops; and building relationships with artists, youth and families.

Brief Job Description:

Reception:
• Greet walk-in community members/guests during office hours
• Check, respond to, and/or deliver telephone calls & voicemails

Communications/Promotions:
• Donor relations (sending thank-you cards and art along with prepared tax receipts)
• Assist with social media (Facebook & Instagram) posts and communications
• Assist with Website maintenance
• Assist with graphic design and promotions
• Special event support

Office Administration:
• Photo archive organization and editing
• Assist with collecting support materials for grant applications & reports
• Special event preparation and assistance
• Assist with guest artist accommodations
• Input participant contact information into database
• Assist with filing participant Child Abuse Registry Checks
• Assist with collating attendance

Workshop Facilitation:
• Facilitate art programming in a wide array of mediums and scales
• Engage participants of all ages & abilities
• Assist with workshop preparation and clean up
• Build/ foster relationships with Art City participants
• Assist Guest Artists with workshops
• Manage behaviour and resolve conflict as necessary
• Organize and maintain supplies
• Active participation in monthly staff meetings
• Assist with the production and execution of large-scale special events and fundraisers
• Assist Food Services Coordinator, as needed

Helpful Qualities:
• Proficient in Adobe programs
• Experience with the Google suite of products (Gmail, Google Docs, Google Sheets, Google Forms etc.)
• Experience with Microsoft Office products (Word, Excel, etc.)
• Experience using tools
• Proficient in various art mediums
• A second language is an asset
• A drivers license is an asset
• Innovative and responsive to participant needs
• Experience working with children and/or youth
• Excellent communication skills
• Ability to approach conflict in creative ways
• Ability to work well in a team
• Knowledge of inner-city issues: an understanding of the impacts of poverty, post-colonization, intergenerational trauma, and other challenges experienced by community members
• Ability to contribute to the successful delivery of arts programming
• A friendly and welcoming demeanor
• Comprehensive knowledge of Art City and its programs
• Able to adapt to shifting priorities

No specific degree or diploma required but to be eligible under the granting requirements the candidate must be a recent college or university graduate (certificate, bachelor's, master's or doctorate). The candidate must also be:
• a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible);
• legally entitled to work in Canada (have a valid social insurance number); and
• between 16 and 30 years of age inclusively at the start of employment.

Note: Priority will be given to graduates that have not previously participated in YCW internship programs and that are unemployed or underemployed.

Art City, Canadian Heritage, the Government of Canada are committed to strengthening diversity, equity and inclusion in youth employment. Youth belonging to equity-deserving groups are highly encouraged to apply. Preference will be given to Indigenous youth, Black youth, people of colour, newcomers, youth with a disability, and LGBTQ2S youth. Should you require accommodations during the application process please email erin@artcityinc.com or call 204-775-9856.

Applications can be submitted through the Young Canada Works portal or by emailing a letter of interest and CV or resume to Interim Managing Director, Erin Josephson-Laidlaw at erin@artcityinc.com. Please note if you meet the YCW eligibility requirements in your application.

Due to the volume of applications, only candidates selected for an interview will be contacted.

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