Advocacy Assistant

  • Program stream: Young Canada Works at Building Careers in Heritage
  • Job title: Advocacy Assistant
  • Organization name: Ontario Museum Association
  • Job location: Toronto, Ontario
  • Length of assignment: 2021-08-09 to 2022-02-18 (26 weeks)
  • Hourly wage: $17.00

The Ontario Museum Association (OMA) is a not-for-profit member organization with a mission to strengthen capacity among institutions and individuals active in Ontario’s museum sector, facilitate excellence and best practices, and improve the communication and collaboration of its membership. The association advocates for the important role of Ontario’s museums to society, working with all stakeholders, related sectors and industries, and other professional organizations. The OMA is based in Toronto, but has a mandate to serve museums and museum workers in all parts of Ontario.

The Advocacy Assistant will benefit the Ontario museum community by working on projects that strengthen the Ontario Museum Association's advocacy work and services for its members, particularly to support museum sector pandemic recovery The Intern will support the execution of several advocacy-related projects and sector activities that will leverage municipal and provincial cultural days and events in consultation with representatives from GLAM (Galleries, Libraries, Archives and Museum),RMN (Regional Museum Network), Provincial Heritage Organizations (PHO), and National Provincial Territorial Museum Associations (NPTMA).Advocacy projects will include OMA events such as the 2021 Annual Conference, to improve member participation in sector-wide advocacy and awareness initiatives.


• Work with supervisor to confirm a detailed work plan, with deadlines for specific tasks.

• Work with the Membership Coordinator to identify potential new members, and create messaging inviting institutions to join the OMA.

• Research and prepare content, materials and templates for member use to better and more centrally promote heritage and cultural events, and identify and assist in coordination opportunities for members and OMA Council to meet with important stakeholders

• Perform daily administrative and clerical duties, such as responding to member inquiries by email and phone, recordkeeping, and maintaining the Member Management Database.

• Draft agendas and supporting materials for meetings with council members, and take/transcribe meeting minutes

• Prepare materials and communications for advocacy-themed e-newsletters and news alerts for members and stakeholders

• Preliminary planning and content creation for the next Ontario Museums at Queen’s Park

• Create orientation documents for new museum board members, and other advocacy-related templates and procedures

• Coordinate with Regional Museum Network representatives to share information, plan meetings, take minutes, and follow up on action items

• Draft correspondence for stakeholders as needed, and coordinate to work with partners and VIPs at Conference (GLAM (Galleries, Libraries, Archives and Museum) ,RMN (Regional Museum Network), Provincial Heritage Organizations (PHO), and National Provincial Territorial Museum Associations (NPTMA))

• Participate in Conference-related activities such as drafting invitations, creating promotional content for member communications, etc.

• Participate in weekly staff meetings with updates on project status


• Graduate of a museum studies program or related field, with some knowledge and experience with non-profit and cultural organizations

• Strong computer skills, including web-editing, using word processing software and Microsoft Office Suite

• Excellent research, analytical, organizational and interpersonal skills

• Flexibility and ability to manage multiple and concurrent priorities

• Ability to work and perform effectively in a multi-tasking and team environment

• Ability to work independently and remotely as necessary

• Strong oral and written communication skills

• Proficiency with social media and creating newsletters would be an asset

• Experience with program/event planning and delivery would be an asset

• Experience conducting front-end and formative evaluations would be an asset

• Experience and interest in museum/arts administration a strong asset

• Experience working with data, including Microsoft Excel, would be an asset

Application procedure:

Please send a personalized cover letter and resume by July 26, 2021 at 5:00 pm to Advocacy Coordinator at

Applicants must meet the YCW Building Careers in Heritage eligibility criteria.

You are eligible if you:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada (non Canadians holding temporary work visas or awaiting permanent status are not eligible);

• are legally entitled to work in Canada;

• will be between 16 and 30 years of age at the start of employment;

• are willing to commit to the full duration of the work assignment;

• will not have another full-time job (over 30 hours a week) while employed with the program;

• are an unemployed or underemployed college or university graduate, that is, not employed full-time;

• are a graduate of a post-secondary programme

• will not be receiving Employment Insurance (EI) benefits while employed with the program; and

The OMA is committed to diversity within its community and especially welcomes applications from visible minority group members, women, indigenous persons, persons with disabilities, members of sexual minority groups and other who may contribute to the further diversification of ideas. Only those selected for interviews will be contacted.

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